Functional DemoSaaS

Automated Property Management

A multi-tenant operating system for rental operations — leasing, maintenance, and finance.

What it solves

Built for Landlords, property managers, and investors.

Overview

Automated Property Management OS is a multi-tenant SaaS operating system for rental operations. It covers properties and units with full CRUD, a leasing funnel (applicants to leases to tenants) driven by workflow state machines, and a maintenance loop of requests, vendors, and work orders. An event-driven automation engine auto-generates tasks and in-app notifications, and a financial core handles rent schedules, payments, and a rent roll through a payment-provider abstraction. A reporting module computes portfolio, leasing, financial, and maintenance analytics from live data, an AI intelligence layer (Claude) summarizes and recommends under strict guardrails, and admin modules cover settings, owners, owner statements, tours, listings, and documents.

What this demonstrates

It enforces structural multi-tenancy — every repository method requires a companyId resolved from the active Clerk org — with backend RBAC gating every mutation, event emission plus audit logging on every write, and soft deletes. It builds reusable workflow transition engines (state machines) with cross-vertical conversions, an idempotent transaction-atomic automation rule registry, and provider abstractions for payments, storage, and AI, with the AI layer inheriting user permissions, never mutating records, and auditing every call.

What makes it different

The dashboard is not a dashboard — it is a Command Center. This is an operating system for rental operations, not a collection of CRUD forms.

Event-driven by designEvery action flows through event, workflow, task, notification, audit, analytics, and AI insight.
No isolated modulesEvery record participates in operations, intelligence, automation, and reporting.
Services own business logicDecisions live in services, never in pages, components, or database models.
Multi-tenant isolation is mandatoryOne company can never access another company's data at any layer.
AI recommends, humans decideAI may summarize and recommend but never approves applicants, moves money, or modifies leases.
Everything is auditableEvery critical and financial action leaves a traceable audit trail.

Core capabilities · 17

Command Center
Operational home surfacing alerts, overdue rent, expirations, vacancies, and priorities.
Workflow engine
Controls state transitions for applicants, leases, tenants, payments, maintenance, and more.
Event engine
Generates system events that drive tasks, notifications, automations, and analytics.
Automation engineTrigger / Condition / Action
Trigger, condition, and action automations across the platform.
Task engine
Auto-generated, first-class tasks with priority, assignee, and audit history.
Escalation engine
Automatically escalates overdue rent, stalled maintenance, and non-responsive vendors.
SLA engine
Tracks response deadlines and breaches across major workflows.
Notification engine
Event-sourced in-app, email, SMS, and push notifications.
Applicant and leasing management
Applications, tours, listings, and lease drafts through a leasing workflow.
Lease lifecycle management
Draft to signed to renewal or termination with tracked transitions.
Payments and rent collection
Rent schedules, payment states, late fees, and collection tracking.
Maintenance and work orders
Request intake through vendor work orders, invoices, and manager review.
Vendor management
Vendor assignment, work order execution, and performance tracking.
Owner portal and statements
Owner visibility into performance, expenses, and auditable statements.
AI intelligence agents
Specialized property, leasing, maintenance, financial, and portfolio agents.
Analytics and forecasting
Portfolio, occupancy, financial, and forecasting analytics via dedicated services.
Multi-tenant security and audit
Company isolation, role permissions, soft delete, and audit logging enforced at every layer.

How it works

A meaningful action occurs on a record
The system generates an event
The workflow validates permissions and transitions status
Automations run their conditions and actions
Tasks are created and assigned
Notifications are sent across channels
The action is written to the audit log
Analytics and AI insights update in the Command Center

How the score works

Health scores

Property Health
Performance, occupancy, and risk signals for each property.
Portfolio Health
Aggregate performance and trends across the portfolio.
Operational Health
Workflow throughput, task backlogs, and SLA adherence.
Financial Health
Revenue, collection, and delinquency signals.
Vendor Health
Vendor responsiveness and performance.
Leasing Health
Application conversion, vacancy, and leasing throughput.

Key screens

Command CenterImmediate situational awareness of what needs attention.
Properties and UnitsProperty and unit management with health indicators.
Applicants and ToursApplication review, tour scheduling, and follow-up.
Tenants and LeasesTenant records and full lease lifecycle.
Payments and Rent RollRent schedules, payment status, and collections.
Maintenance and VendorsRequests, work orders, and vendor assignment.
Owners and ReportsOwner statements and portfolio reporting.
Tenant portalPay rent, view lease, submit maintenance, and message management.
Applicant portalConversion-focused application with progress visibility.
Vendor portalView work orders, upload photos, and submit invoices.
Owner portalProperty performance, revenue, expenses, and statements.

Data model

Company
User
Role
Property
Unit
Tenant
Applicant
Application
Tour
Lease
RentSchedule
Payment
MaintenanceRequest
Vendor
WorkOrder
Document
MessageThread
Message
Notification
Task
Owner
OwnerStatement
SystemEvent
WorkflowExecution
AutomationExecution
AIInteraction
AuditLog

How it is built

A Next.js App Router application layered as server actions to services to company-scoped repositories, with PostgreSQL and Prisma. Clerk provides authentication with Organizations mapped to Companies, synced via webhooks; Claude runs behind an LLM-provider abstraction; and storage sits behind a provider seam (local uploads, S3-ready).

APIs and services

Anthropic
Clerk

Classification

Industries: Real Estate
Capabilities: Multi-Tenant Architecture Authentication Workflow Automation AI Automation Analytics Notifications
Technologies: Next.js Node.js React Tailwind CSS TypeScript PostgreSQL Prisma Zod

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